Coordinator, Accounting and Fund Services

Salary: $41,453.00 - $65,495.00 Annually

Location: Bradenton

Job Type:

Department: Foundation

Job Number:

Closing: 10/1/2025 11:59 PM Eastern

Description

SCF offers a comprehensive benefits package to eligible employees, featuring low-cost State of Florida medical, dental, and vision insurance, along with a variety of additional perks. Employees can take advantage of tuition scholarships for themselves and eligible dependents, paid life insurance, and matching contributions to the Florida Retirement System (FRS). Additional benefits include complimentary access to wellness activities, paid sick and vacation leave, a four-day workweek during June and July, and paid winter break. Eligible dependents may also benefit from access to our on-campus Collegiate School. Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details

Job Summary

The Accounting and Fund Services Coordinator plays a critical role in the day-to-day operations of the Foundation's accounting and financial services function. This position is responsible for applying standard fund accounting principles and procedures in working with the Foundation's financial records, ensuring accurate and timely reporting and compliance with nonprofit financial regulations.

The position works closely with the Director of Foundation Accounting and Financial Services and collaborates cross-functionally with the Foundation's fundraising, scholarships and grants, donor database, accounts payable, as well as all other Foundation departments integral in the financial integrity of the institution. This position is ideal for a detail-oriented and flexible accounting professional who thrives in a mission-driven, collaborative environment and works well in a collaborative environment.

NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of workforce, and other factors which may impact the College's need to modify position requirements.

Essential Duties and Responsibilities

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Applicants may be asked to demonstrate any or all of the following duties:

1.Analyzes and reconciles various accounts to the General Ledger including but not limited to A/R, Investments, Payroll, Benefits, Payables, Receipts, Accruals, Deferrals, Assets and Liabilities.

2.Compiles complex spreadsheets from payroll records for employee benefits. Reconciles payroll benefits to finance records. Identifies and resolves problems and inconsistencies with benefit calculations for current and past employees, and determines appropriate corrective procedures.

3.Acts as a liaison between supervisor and other foundation areas and college departments. Coordinates and communicates with relevant personnel to correct records, resolve discrepancies, and promote process improvements.

4.Works with the fundraising team to reconcile donations and pledges and ensure proper donor and fund coding, as well as working closely with the Donor Database Coordinator to align gift and financial records.

5.Assist and work with Accounts Payable to ensure timely and accurate payments and allocations.

6.Participate and assist in budgeting and forecasting.

7.Prepares monthly journal entries and financial reports as required.

8.Performs monthly reconciliation of all cash activity and bank statements. Researches and resolves discrepancies as needed.

9.Prepares routine billings to the SCFActs as a liaison between Foundation Finance and the SCF various departments to resolve discrepancies.

10.Provides training/coaching for various College staff regarding accounting processes and procedures with regard to the accounting cycle and needs.

11.Assists with various audit requests by providing information, schedules and reports.

12.Acts as a backup for the Director of Foundation Financial Services. Provides support to the Foundation and AVP, Finance/Controller, Associate Controller and any other related persons involved in the Foundation or College financial record keeping as required.

13.Performs other duties as assigned.

Job Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience:

Bachelor's degree in accounting or finance or business from an accredited university and three to five years of relevant experience; or the equivalent combination of education and experience.

Relevant Experience: Experience with Financial Edge, Raisers Edge and Banner preferred. Advanced Excel spreadsheet experience Required. Experience with all Microsoft Office suite required.

• Supervisory Experience:

No supervisory experience required.

• Language Ability:

Ability to read, analyze, and interpret scientific and technical journals, financial reports, and legal documents. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to technical questions and/or complaints from college leadership, groups of managers, clients, customers, and the general public.

• Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.

• Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstracts and concrete variables. Ability to work formulas, scientific equations, and graphs.

• Computer Skills:

To perform this job successfully, an individual should have knowledge of word processing, spreadsheet, internet, database, and e-mail software. Must be proficient, or become proficient with current College database within a month of hire.

• Certificates and Licenses:

None required. Strong Understanding of GAAP and nonprofit/fund accounting principles required.

Responsibility for People and Property:

Responsible for the oversight and accurate maintenance of Foundation financial personnel record keeping . Responsible for the confidential records, communication and stewardship of potentially confidential donor's and individuals involved in that process.

Responsibility for Communication:

• Internal Contacts:This position has routine contact with all Foundation staff, College staff, faculty and students.

• External Contacts:Position has routine contact with internal and auditors, Donors, Board Members, Committee Members, Community Members, Prospective Donors, Federal and state taxing authorities, and the general public.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is moderate.

Work Enviornment:

The work environment characteristics described here are representative of those an employee encounterswhileperformingtheessentialfunctionsofthisjob.Reasonableaccommodationsmay be made to enable individuals with disabilities to perform the essential functions.

Thenoiselevelintheworkenvironmentis moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required use manual dexterity and talk or hear. The employee is frequently required to stand, walk, sit, reach with hands and arms, and lift up to 30 pounds. Specific vision requirements include close, distance, color, and peripheral vision, depth perception and ability to focus.

Supplemental Information

In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:

Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's, and Foundation's missions and goals.

Service Excellence: ALL State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFULAct in a courteous mannerActively listen to gain full understanding Demonstrate awareness of "everything speaks" Show empathy and caring

RESPONSIVEApproach people in an inviting and pleasing manner Take ownership of actions and decisionsPlan, anticipate, and be forward thinking Answer and return phone calls and emails Use proper communication etiquette Banish the phrase "not my job"Provide assistance to all inquiries and follow through

ACCURATEDo it right the first timeBe knowledgeable of product and how it interfaces with others Ask probing questionsUse resources effectively and efficiently

COLLABORATIVEParticipate in teams Develop team skill setsLearn available resources to be responsive to your constituents Develop internal and/or external connections

Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.

Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.

Attendance Standards: State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.

Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.

Continuous Improvement: State College of Florida, Manatee-Sarasota employees are

expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Requires successful completion of criminal background screenings and employment reference checks.

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.

To apply, visit: https://apptrkr.com/6495387

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