Coordinator, Database Services Foundation

Salary: $41,453.00 - $65,495.00 Annually

Location: Bradenton

Job Type:

Department: Foundation

Job Number:

Closing: Continuous

Description

SCF offers a comprehensive benefits package to eligible employees, featuring low-cost State of Florida medical, dental, and vision insurance, along with a variety of additional perks. Employees can take advantage of tuition scholarships for themselves and eligible dependents, paid life insurance, and matching contributions to the Florida Retirement System (FRS). Additional benefits include complimentary access to wellness activities, paid sick and vacation leave, a four-day workweek during June and July, and paid winter break. Eligible dependents may also benefit from access to our on-campus Collegiate School. Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details

Job Summary

The Coordinator, Database Services, Foundation is responsible for optimizing the effectiveness of the database and leveraging data for fundraising initiatives. This position is also responsible for the strategic oversight and maintenance of the fundraising database and financial records. This role manages gift processing and supports the information needs of the Foundation, including data extraction, interfacing with third party software, reporting analytics, training and project management.

NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements.

Essential Duties and Responsibilities

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Applicants may be asked to demonstrate any or all of the following duties:

• Ensure donor monetary and in-kind gift entries are accurately and timely entered into the database (Raiser's Edge) and immediately report any reconciliation discrepancies with bank deposits and the general ledger (Financial Edge) to supervisor.

• Establishes protocols and procedures to protect the integrity of the data in the database. Maintains the accuracy of the biographic/demographic records including entering the initial data, updating data as needed, and using tracers, news releases, telephone calls, research firms and postal changes to obtain new data.

• Maintains fundraising information according to CASE/NACUBO standards.

• Ensures the health and integrity of the donor and financial databases by coordinating updates from the vendor, troubleshooting security alerts, and recommending system and process improvements.

• Produce a variety of reports relating to donations, including achievement by event, appeal, campaign, trending analysis, etc., as needed.

• Extracts and provides accurate custom reporting, creating queries, exports, surveys and dashboards for the Executive Director for status reports for the Board of Trustees, the Foundation Board of Directors, the Foundation Committees, and other College departments. These reports support the advancement team's fundraising, stewardship, and alumni relations efforts.

• Works collaboratively with other SCF Departments as it relates to entering, tracking, and reporting departmental donations, as well as donor webpages for departments and the Foundation. Assists with maintaining the Foundation's website.

• Processes gifts and gift batches and prepares gift receipts, and/or pledge reminders. Records and tracks all gifts-in-kind. Assists with annual donor statements at the close of each calendar year.

• Updates, records and researches corporate matching gifts to ensure all eligible gifts are matched.

• Attends and assists at all Foundation events. This includes maintaining all event reservations prior to each event, recording event attendance, and working at the event.

• Performs other duties as assigned by supervisor.

Job Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience:

Associate's degree or higher or equivalent experience. Database software experience required, preferably Raiser's Edge NXT and Raiser's Edge 7 Expert experience with Excel is required. A minimum of two years' previous experience with database responsibilities, including experience with queries and data reporting is required. Working knowledge of web page software. Previous experience in a college/university and/or non-profit setting is highly desirable.

• Supervisory Experience:

No supervisory experience needed.

• Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Math Ability:

Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals. Ability to perform calculations on standard measures of American currency and weight, volume, and distance.

• Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work with formulas, scientific equations, graphs, musical notes, etc.

• Computer Skills:

In-depth knowledge of Windows and Microsoft Office operations; Word; Excel; Access; and not-for-profit database, preferably working knowledge of Raiser's Edge 7 software.

• Certificates and Licenses:

Ability to be bonded by the Foundation's insurance policy.

Responsibility for People and Property:

Responsible for the integrity of the Foundation's entire electronic and hard copy biographical and gift database.

Responsibility for Communication:

• Internal Contacts:

This position has routine contact with Foundation staff and various College employees/ volunteers.

• External Contacts:

This position has frequent contact with benefactors, alumni and friends of the College regarding gift or name and address updates as well as mail houses and software vendors.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is routinely required to talk or hear. The employee is regularly required to sit and use manual dexterity. The employee is occasionally required to walk, reach with hands and arms, and stoop, kneel, crouch, or crawl, and lift and/or move up to ten pounds. The vision requirements include the need for close, distance, color, peripheral vision, depth perception and the ability to adjust focus.

Supplemental Information

In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals.Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFUL

Act in a courteous manner

Actively listen to gain full understanding

Demonstrate awareness of "everything speaks"

Show empathy and caring

RESPONSIVE

Approach people in an inviting and pleasing manner

Take ownership of actions and decisions

Plan, anticipate, and be forward thinking

Answer and return phone calls and emails

Use proper communication etiquette

Banish the phrase "not my job"

Provide assistance to all inquiries and follow through

ACCURATE

Do it right the first time

Be knowledgeable of product and how it interfaces with others

Ask probing questions

Use resources effectively and efficiently

COLLABORATIVE

Participate in teams

Develop team skill sets

Learn available resources to be responsive to your constituents

Develop internal and/or external connections

Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.Attendance Standards:State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.Continuous Improvement:State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Requires successful completion of criminal background screenings and employment reference checks.

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.

To apply, visit: https://apptrkr.com/6548292

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