Essential Duties and Responsibilities: 

Administrative & Executive Support 

• Manage the Chief Development Officer’s calendar, including preparing itineraries, donor briefings, and assisting with development related budget-tracking and expense updates.  

• Prepare meeting materials and support follow-up communications. 

• Draft, edit, and format correspondence, donor acknowledgment letters, proposals and internal documents. 

• Maintain organized digital and physical filing systems related to development efforts. 

Donor & Board Communications 

• Serve as a professional and responsive point of contact for donors, board members, and leadership volunteers on behalf of Development. 

• Coordinate and send timely donor acknowledgments, including monitoring accuracy and fulfillment of gift recognition procedures. 

• Support the planning and execution of donor cultivation and stewardship events. 

• Manage updates to donor records and track engagement in the CRM/database. 

Campaign & Development Operations 

• Provide administrative and logistical support for capital campaign activities, including cabinet meetings, tracking gifts and pledges, managing campaign timelines, and preparing progress reports. 

• Work in collaboration with Data Manager to maintain campaign prospect lists, research profiles, and meeting briefings. 

• Support the planning and execution of development initiatives, mailings, and digital campaigns. 

• Assist with coordination of Development team meetings and goal tracking. 

Other responsibilities 

• General team support for the department, as requested. 

Qualifications 

• 3+ years of experience in nonprofit development, fundraising administration, or executive support. 

Knowledge, Skills, and Abilities 

• Demonstrated success managing donor relationships, soliciting gifts, and meeting fundraising goals. 

• Strong written and verbal communication skills with the ability to convey impact and inspire support. 

• High level of professionalism, integrity, and discretion in working with donors and volunteers. 

• Excellent writing, editing, and proofreading skills. 

• High level of organization, attention to detail, and follow-through. 

• Proficiency in Microsoft Office 365 applications. 

• Experience with Tessitura or similar CRM/database preferred. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• Team-oriented with a collaborative spirit and proactive approach to problem-solving. 

• Proficiency in CRM/database systems (e.g., Salesforce, Tessitura, or similar) and Microsoft Office Suite. 

• Ability to manage multiple priorities with discretion, professionalism, and a proactive mindset. 

• Strong interpersonal skills and customer service oriented. 

• Ability to work occasionally in the evening and on weekends for events. 

Work Environment: 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate. 

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and reach with hands and arms. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to walk and sit. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.