Office Supervisor

Salary: $15.80 - $23.20 Hourly

Location: Bradenton

Job Type:

Department: Nursing

Job Number: 202300356

Closing: 6/25/2025 12:00 AM Eastern

Description

SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our on-campus Collegiate School and many more! Visit our https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details

Job Summary

Serves as Office Supervisor and assistant to faculty and other office administrative staff. Schedules appointments, gives information to callers and otherwise relieves managers of clerical work and routine administrative details by performing the duties listed below.

NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College's need to modify position requirements.

This position is a career-level position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and attach a copy of your DD214.

Essential Duties and Responsibilities

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

Applicants may be asked to demonstrate any or all the following duties:

• Upholds the department's mission and vision while fostering a positive office environment.

• Contribute to maintaining high levels of external and internal customer satisfaction.

• Provide general administrative support, including answering phones, greeting visitors, and managing office correspondence.

• Collaborates with the Dean and Directors to develop operational procedures and best practices.

• Updates the student, faculty, operations, and administration policy and procedures as advised.

• Supports the Completion Coordinator in gathering and compiling information for program quality and student success.

• Coordinates and oversees the work of student assistants and temporary staff.

• Manages electronic filing and quality assurance in Project Concert.

• Supports the Clinical Coordinator with CRN management and performs a quality review of the schedule before student registration each semester.

• Maintain accurate faculty and staff directories, schedule meetings, and provide support for payroll and travel arrangements.

• Assist the ASN Director with the student registration process.

• Contribute to the production of a monthly nursing newsletter and manage internal communications in collaboration with the Dean.

• Secures rooms for all nursing classes and meetings.

• Aids the CARE Committee in organizing and planning division events.

• Schedules meetings in collaboration with the committee leader, creates and distributes agendas, and communicates meeting times with faculty and staff.

• In collaboration with the Operations Coordinator, prepare requisitions, purchase orders, and encumbrances, and work with Banner and Budget spreadsheets. Track purchases through delivery and payment.

• Assist with the onboarding of new employees, including setting up office equipment and providing necessary resources.

• Assist with resolving technical issues, including software troubleshooting and equipment maintenance.

• Operates as the building manager for Building 29, reports building needs to facilities, and completes requisitions using School Dude.

• Manages faculty office-hour documentation weekly and manages the division time off calendar.

• Performs other duties as assigned by the supervisor.

Job Qualifications

The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience:

An associate degree in business administration, healthcare management, or a related field or the equivalent combination of education and experience. A bachelor's degree is strongly preferred in business administration, healthcare management, nursing, or a related field. At least 3 years of experience in administrative roles, with a preference for those in healthcare settings. Experience with Banner, purchasing, and Accreditation Commission for Education in Nursing (ACEN) is preferred, but not required.

Office Management Experience, Proficient in Microsoft Excel, Word, Outlook, and TEAMS, Organized and Self-Motivated, Professional

• Supervisory Experience:

One or more years of experience as a supervisor, responsible for scheduling and assigning work, training new employees, and assisting others with problems, is preferred.

• Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports, business correspondence, and procedure manuals. Ability to speak effectively before groups of customers or employees of the organization.

• Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply concepts of basic algebra and geometry.

• Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram/chart, or schedule form.

• Computer Skills

The employee must have intermediate knowledge of work processing, internet, spreadsheet, database, and presentation software. The employee must operate database software used by the nursing department.

• Certificates and Licenses:

Project Management Professional (PMP) is preferred.

Responsibility for People and Property:

Responsible for supervising the student workers.

Responsibility for Communication:

• Internal Contacts:

This position has routine contact with all levels of college faculty, staff, students, and administrators.

• External Contacts:

This position has routine contact with external contacts such as clinical partners, accrediting agencies, government or other academic institutions, employment applicants, vendors and the general public.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use manual dexterity, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Supplemental Information

In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all State College of Florida, Manatee-Sarasota employees must fulfill the following basic performance expectations:Mission and Goals: Each State College of Florida, Manatee-Sarasota employee is expected to know the College's mission and goals.Service Excellence: All State College of Florida, Manatee-Sarasota employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed:

RESPECTFUL

Act in a courteous manner

Actively listen to gain full understanding

Demonstrate awareness of "everything speaks"

Show empathy and caring

RESPONSIVE

Approach people in an inviting and pleasing manner

Take ownership of actions and decisions

Plan, anticipate, and be forward thinking

Answer and return phone calls and emails

Use proper communication etiquette

Banish the phrase "not my job"

Provide assistance to all inquiries and follow through

ACCURATE

Do it right the first time

Be knowledgeable of product and how it interfaces with others

Ask probing questions

Use resources effectively and efficiently

COLLABORATIVE

Participate in teams

Develop team skill sets

Learn available resources to be responsive to your constituents

Develop internal and/or external connections

Grooming and Appearance: State College of Florida, Manatee-Sarasota employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance.Safety Awareness: State College of Florida, Manatee-Sarasota employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided.Attendance Standards:State College of Florida, Manatee-Sarasota employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.Training: State College of Florida, Manatee-Sarasota employees are expected to attend College-provided training sessions and meetings when deemed necessary.Continuous Improvement:State College of Florida, Manatee-Sarasota employees are expected to give attention to continuous assessment and improvement of the position's assigned set of duties and responsibilities.

Pre-Employment Screenings:

Requires successful completion of criminal background screenings and employment reference checks.

Statement of Non-Discrimination:

State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race, religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to: Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.

To apply, visit: https://apptrkr.com/6075606

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